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Library Assistant, Meadville Lombard Theological School

Library Assistant, Meadville Lombard Theological School

Library Assistant
Meadville Lombard Theological School
Chicago IL 60605

POSTED June 25, 2014
July 15, 2014


Meadville Lombard Theological School, a Unitarian Universalist graduate theological institution located in the South Loop of Chicago, is currently seeking a part-time (20 hours per week) Library Assistant.

Meadville Lombard is academically rigorous, spiritually grounded, unapologetically progressive and deeply committed to teaching and learning for social justice and transformation.  Meadville’s innovative education model is a low residency program grounded in service learning and a three year integrated internship.  Students travel to Chicago four times a year for learning convocations and intensives in addition to regular contact with faculty and students through a variety of standard technology formats, including social media. 

Reporting to the Director of Library and Information Technology, the Library Assistant is a part-time, 20 hour per week, twelve-month position and is classified as non-exempt under the Fair Labor Standards Act.  This position is responsible for a variety of key functions and is critical to general operations of the Library: serving as the department's front-line contact with the public creating an atmosphere of hospitality and welcome; acts as a resource for students, faculty, and staff relative to institutional policies and procedures; and ensures the efficient running of the department by performing various clerical duties as required.  

The Library Assistant is part of the library team responsible for providing information and resource services to Meadville Lombard Theological School’s students, faculty and staff, as well as UU ministers, the wider UU community, researchers, donors and friends of the school.  Under the supervision of the Director of Library and IT, the Library Assistant performs a variety of routine, clerical and non-complex duties using manual and automated library systems.  As part of a team, and with work that involves a high degree of interaction with library patrons, it is expected that the Library Assistant will establish and maintain professional and effective work relationships with library users and staff.


  • Ordering – Maintain the book order system, identify purchases in consultation with the Director of Library and IT, verify existing copies, process emergency and regular orders, maintain records of books ordered and received.
  • Processing – Process new books including gifts, reserve and circulation titles, prepare new book labels barcodes and gift notices if applicable, and place pockets, cards, stickers, gift notices, and reserve sleeves on items, as needed.
  • Cataloguing - perform copy cataloging and original cataloguing as needed of new acquisitions, attach call number labels, and perform additional catalog maintenance tasks as assigned.
  • Library Open Hours – Staff the library during intensives periods. Schedule will be determined in consultation with Director of Library and IT. Hours will be full-time (37.5 hours per week, including occasional evenings and weekends) during the weeks students are on campus in January, March, and July.
  • Circulation – Help patrons find materials, check books in and out, maintain circulation statistics for ATS reporting, send overdue notices, recalls, etc., recall/order/pull books for reserve shelf.


The Library Assistant will possess a bachelor’s degree and have at least three to five years of progressively responsible experience in a related position, preferably in a higher education library environment, or an equivalent combination of education and experience. Academic background or interest in religious studies, history, or theology preferred.

Coursework toward a Master’s in Library Science or library technical assistant certificate is preferred.

The preferred candidate will be tech-savvy, well organized, have strong and effective verbal, written, time management and organizational skills, and be able to multi-task and work effectively under pressure. The candidate must be able to work independently without direct supervision.  This position requires someone who has the ability to deal with diverse groups of individuals and situations with a high degree of tact and good judgment. The ideal candidate should demonstrate computer proficiency including Microsoft Office, experience with database systems as well as a willingness to learn new applications. Ability to function as a team player in a fast-paced environment, dependability, sense of humor and enthusiasm are essential.

Other Required Experience/Aptitudes:

  • Must be able to climb ladders, lift and carry up to 30 lbs. and work in a dusty environment.
  • Ability to demonstrate an understanding of a mission-based organization.
  • Must have competency in functioning in a multi-racial, multicultural and theologically diverse learning and work environment.
  • Ability to take initiative and organize and complete projects with minimal supervision.
  • Ability to handle multiple projects, determine priorities, and meet deadline pressure.
  • Willingness to work a flexible schedule to accommodate covering School events.

Meadville Lombard Theological School is an Equal Opportunity Employer and encourages women, persons of color, and persons with disabilities to apply. The School is committed to enriching its educational experience through the diversity of its faculty, administration and staff.

Meadville Lombard Theological School offers a competitive salary and benefits package including spouse/partner/family insurance options.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified


Interested applicants should submit

  • a cover letter,
  • resume,
  • contact information for three professional references  

By email to:

Deborah Bieber, Vice President, Finance and Administration
Meadville Lombard Theological School
Incomplete applications will not be considered
Open until filled - apply by July 15, 2014 for assured consideration. We thank all applicants in advance for their interest, however, only those candidates selected for an interview will be contacted.